Workflow Driven

PolyOrganize is work-flow driven, not data-driven. This means that important information can be treated differently from unimportant information, and that the system can manage the partially-specified information and continuous refinement of specifications that take place throughout product development. Working with PolyOrganize helps to structure the development process without restricting the creative process. Its integrated workflow module breaks down the collection development process into separate steps with clearly defined tasks for each user, and provides tools to ensure that tasks are completed on time.

Out-of-the-Box Implementation

PolyOrganize is an out-of-the-box PLM solution, designed specifically for the apparel industry, requiring minimal installation and setup times. It is customizable by the non-specialist, and there are no extra costs in database administration. Its easy, consistent, and comfortable interface reduces learning time.

Libraries and Templates

PolyOrganize was designed so that you can structure data in a form that makes it easy to re-use, quick to specify, and ensures that you won't miss any details. Style-independent data are stored in libraries. There are libraries for fabrics, trims, colors, measurement charts, labor operations, prices, and much more. You can create templates, or placeholders, for groups of objects ranging from styles and trims to sizing, sewing operations and style checklists. Templates can be instantly retrieved and modified where appropriate.

Drag & Drop Simplicity

Style definition is as easy as dragging objects from libraries onto styles. Components can be easily selected visually from their preview image.

Image Handling

PolyOrganize lets you associate one or more images with every aspect of the style specification. An integrated picture editor can be used to annotate pictures, for example for detailed information on operations, measurement sketches or care label instructions. Images can be stored inside the database in compressed format, or linked as external files. All major image formats are supported.

Document Management

PolyOrganize comes with a document management system which allows you to store or link any form of electronic document. You can associate an unlimited number of images, spreadsheets, word processing documents, sound, or video files with any style.

Power Search

PolyOrganize provides a wide range of search functions with the power to combine search criteria to get useful information. Data can be filtered in many ways according to any kind of criteria. For example, you can find all the single-jersey 100% cotton fabrics used in the current collection, or find all styles created after a given date which use a certain fabric. Each user can define their own search profiles or use existing queries out of a predefined pool.

Workflow Management

The workflow module in PolyOrganize provides a variety of tools and functions for coordinating and monitoring the complete product development cycle. Task lists are generated automatically according to user defined rules. User or workgroup-specific to-do lists include deadlines, milestones, and priorities. Milestones can be linked to specific style components, such as fabrics or size specs. Automatic events such as e-mail notification can be triggered at each milestone. Work in progress can be monitored viewing a graphical presentation of the current status of development.

Searchable, Proactive Messaging System

PolyOrganize provides your organization with a searchable messaging system in which messages can be related to styles and categorized according to your own specifications. Messages can also be sent via e-mail to anyone, including PolyOrganize users, external contractors, or suppliers. PolyOrganize can be set to automatically generate and send messages or e-mails to concerned parties under certain conditions, such as when something is overdue, or a modification is made to a style definition.

Change Management

You can turn on and configure automatic tracking of style modifications. PolyOrganize will record every change made, logging the department, the user, and a detailed description of the change. You can configure the tracking mechanism to activate only after a specified development stage, and to send messages and e-mails when specific types of events occur.


PolyOrganize is easily and extensively customizable. Through mechanisms such as user-definable fields, a units editor, a view editor, and an extensive set of preferences, PolyOrganize can be tailored to fit the needs of virtually any organization. System setup and configuration do not require any programming skills.

Dynamic Custom Reports

PolyOrganize provides an extensive set of ready-made reports, which you can use as is or customize. Using its built-in GUI report editor, end users can truly create and modify their own reports. The results of a query with Power Search can be printed out as a report or stored and forwarded in electronic form. Reports can be grouped, to expedite printing or mailing of information packages.

Cost Calculation

The cost calculation function in PolyOrganize can be used to control prices from the start of product development. This makes it easy to ensure that only products in the desired price range are developed. An initial cost estimate can be continually refined, as actual data becomes available. Fabric consumption can be linked to real marker data. Fabric costing can be drilled down to the yarn level.

PolyOrganize lets you maintain multi-currency, multi-supplier price lists for all the materials in the database. The click of a button updates the cost of all materials in a style, according to the latest or preferred prices in the price list. Costing can also be done separately for any size/color combination.


PolyOrganize is available in a number of languages, and each individual user can choose the language in which forms are viewed and printed.


In addition to providing a general-purpose, scriptable import/export mechanism for any data in the system, PolyOrganize can be dynamically integrated with any application using standards such as ODBC and SQL.

Optional Modules

The product lifecycle begins with the creative process and the refinement of specifications, extends to sample production, approvals, and revisions, and eventually results in a final product specification. PolyOrganize includes optional software modules which cover all the remaining activities in the product lifecycle - from the customer order to the final delivery of the finished product and customer invoicing.

The additional modules can be used either as an enterprise solution for tracking orders, production, and inventory, or they can be used to improve the management of the sample development department itself, which in many organizations also functions as a mini-production department.